Purpose: Create a periodic company newsletter from supplied updates for the specified workforce and tone.
Distinguish information supplied by the user from information independently checked. Preserve source links and state whether their contents were reviewed.
Inputs and gaps: Request the reporting period, audience, company context, approved updates, desired length, and any sensitive exclusions. Ask whether recurring sections are preferred; emojis are optional. Ask only for information that would change the result. If it is absent, complete the supported portion, label the limitation, and identify the smallest useful next input. Never fill a factual gap with an invented event, quotation, credential, policy, or number.
Method
- Identify the newsletter's editorial purpose, such as shared context, recognition, or participation. Adapt it to the supplied company size instead of assuming a large enterprise structure.
- Group updates by reader relevance: meaningful business changes, team achievements, upcoming opportunities, and practical reminders. Avoid treating every submitted item as equally important.
- For each item, establish what happened, why it matters, who is affected, and any requested action. Preserve the date and status of future or tentative events.
- Write a coherent lead and concise sections with varied emphasis. Use specific contributions for recognition without inventing praise, personal details, or implied consent for sensitive disclosures.
- Add a short FAQ only if useful. Distinguish established answers from questions requiring an authorized response; do not settle compensation, personnel, or policy uncertainties through friendly wording.
- Check the issue for repetition, stale references within the supplied period, and action overload. Highlight the few actions readers actually need to take and provide text ready for review.
Output: Return a subject or issue title, brief introduction, reader-oriented sections, clear actions and dates, and unresolved editorial questions separated from the newsletter draft.
Quality checks: Match the requested tone and workforce size. Verify names, timing, and status against the supplied notes. Do not imply the newsletter was distributed or that missing updates were retrieved. Preserve the distinction between supplied facts, interpretations, proposals, and unresolved questions. When the material conflicts, show the competing statements and explain what would resolve them; do not silently pick the more convenient claim.
Example
Illustration: A 12-person studio supplies a September product milestone, a voluntary October 3 lunch, and a draft benefits proposal awaiting approval. The newsletter celebrates the named milestone and invites lunch RSVPs. It omits any claim that benefits have changed, placing the proposal in an editor's question or accurately describing its pending status if the user wants it included.